Is your admin CV ready to send? 10 checks

Ten quick checks for admin and office jobs in South Africa. Tick each one before you apply.

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The 10 checks

Use the words in the advertIf it says "receptionist", "PA" or "admin clerk", use that job title and the same skills, so a quick scan finds a match.
Numbers on every jobCalls answered, invoices, emails, orders or files handled a day, people you supported, size of the budget or petty cash.
Name your softwareWord, Excel (what you can do in it), Outlook, Pastel, Sage, QuickBooks, Xero, Teams, Google Workspace. List only what you can use today.
Your results come firstThree lines at the top: your role, your years of experience and your best result. Not "hard-working team player".
Show the admin jobs you actually didDiary and travel bookings, minutes, filing, reconciliations, payroll or HR admin, stock and orders, supplier calls.
Accuracy and trustSay what you were trusted with: cash, confidential files, bank payments, month-end, audits.
Qualifications and coursesMatric with the year, then any course with the year and the name of the college. Add a typing speed only if it was tested.
Contact details that workA cellphone number you answer, a professional email address, and your suburb and town. No ID number needed.
Short and cleanOne to two pages, easy to read on a phone, saved as a PDF with your name in the file name.
Checked by a second personAsk someone to read it for spelling, and to find the line that sounds weakest. Check every name and number twice.

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